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Oxford Learn will close at the end of 2025
It is no longer possible to enter new access codes, register a
new organization, create new classes, or add new users.
Find out more
here.
This option is available to: Organization administrators only.
There are certain situations when you can send standard messages to
your users, either via email, a message on their home page, or both.
The templates for these messages can be edited.
To view the standard messages:
1.Click Manage organization on
the left.
2.Click
Edit message templates under
Message templates.
You can now see a list of the templates and create your own. The
Event drop-down menus
contains a list of the events which prompt a message.
See explanation of events
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•Distribute sign in details: Sent when Distribute sign in
details is selected from within a class.
•Invite new users: Sent when using Invite new users within a
class.
•Edit user details: Sent whenever a user's details are
edited in Manage users.
•Start course: Sent when a new course is added to a class in
Manage classes.
•Activated course: Sent when a course is activated, either
by entering an access code or allocating a licence.
•Create new user: Sent when a new user is created in Manage
users.
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To create a new template:
1.Click the
Create template link next to
the Template drop-down.
2.Enter the name for the new template and click
OK.
3.Edit the subject and message.
4.Click the Save button.
Replace strings:
Replace strings allow you to automatically enter a user's
information into the templates, for example @Name will
automatically put the user's name into their message. You can see
a full list of replace strings for the template you are using by
clicking the View available replace strings link.
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